Frequently Asked Questions

REGISTRATION AND PAYMENT PROCEDURE

AT THE CONFERENCE

AFTER THE CONFERENCE

WHERE CAN I GET MORE INFORMATION?


REGISTRATION AND PAYMENT PROCEDURE

How can I become a delegate?

The easiest and fastest way of registration is to fill in the application form on the official website (page Become a delegate). We also accept applications by e-mail: oilgas@restec.ru

When your application is received we send you a confirmation letter by email within 2 workdays. The invoice to be paid is attached to the confirmation letter. The delegates who have chosen payment by bank card shall receive a bank form to be filled in and sent back.

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How can I pay?

The payment can be effected via bank transfer by the invoice issued, as well as via credit/debit card.

Please note that delegates are not allowed to the Conference without payment confirmation. Please be also informed about payment terms:

  • if registration is effected from January 1 till June 10, 2017 – payment should be made no later July 1, 2017:
  • if registration is effected from June 11 till September 1, 2017 - payment should be made no later September 4, 2017

The Secretariat has the right to cancel registration of the participants whose payment is not confirmed in the specified terms.

In case you pay (or have already paid) participation in the Conference via bank transfer by the issued invoice please send us confirmation by fax: +7 (812) 320-80-90 or by e-mail: oilgas@restec.ru specifying the delegate’s full name and the account number paid.

In case you pay participation fee via credit/debit card the money is withdrawn from your account after you have submitted a filled in and signed bank form, and then you are sent a receipt copy to the email stated in your registration form.

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What does the registration fee include?

The amount of payment for your participation in the Conference (the registration fee) includes your participation participation in all sessions and b2b meetings, information materials, placement of contact information and company description in the official catalogue, lunches and coffee-­breaks, participation in the official reception. 

Hotel accommodation and other additional services (advertisements in the catalogue, individual transport service, participation cultural program for the accompanying persons) shall be paid separately.

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Accounting records (contract, acceptance certificate and invoice)

In case you need a contract for registration fee payment to be signed please specify it in the registration form. You shall be sent a contract to be agreed to your email. A soon as the contract agreed and signed, the Secretariat sends your original version to your postal address.

You can get two copies of the Acceptance Certificate and the original invoice at the Secretariat room at the Conference.

Feel free to contact the Secretariat for any questions.

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How can I publish information in the official catalogue?

The Official Catalogue is issued in Russian and English on the basis of the information submitted by the participants. The information (company name, contacts, brief description – 50-60 words) in Russian and English should be made in MS Word format and forwarded to the Secretariat not later than 10 July 2017.

Advertising and logos are published for extra payment.

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How can I obtain a visa?

Citizens of most countries shall obtain a visa to enter the Russian Federation. You are responsible for your visa arrangement.

Please contact local embassy or a consulate for all the necessary information. Most embassies accept hotel booking confirmation as an invitation (get exact information in local embassy or a consulate!). When you book accommodation ask the manager to send you back an official confirmation for your visa support.

The process of visa registration can take much time so please apply as soon as possible. It can also take expenses to register a visa. These expenses a participant pays oneself.

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How can I cancel my registration in the Conference?

It is not possible to cancel registration in the Conference. In case a registered participant cannot take park in the Conference, the payment made shall not be returned.

The company that pays for a participant registration can replace the participant informing the Secretariat of it not later than September 1, 2017.

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AT THE CONFERENCE

Where is the Conference held and how can I get there?

The Conference venue and routes are available on the page Venue.

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What is the procedure of registration?

After you arrive to the venue please come to the registration desk to get a badge that you should wear at the Conference for it serves as your pass to the Conference, Matchmaking Center and the exhibition hall.

When registered, you get the Participant Package that includes a folder, Program of the events, the official catalogue, RAO/CIS Offshore Proceedings, a ticket to the official reception, a note-book, a pen and information materials.

At the Conference all the registered participants are served coffee in the venue foyer and lunch at the restaurant. Admission is by the badges only.

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AFTER THE CONFERENCE

Where can I send my opinion and comments on the events of the Conference?

There is a special form in your Participant Package. The same forms are also distributed at the registration desk. You can fill in the form and send to the Secretariat by post, fax or e-mail.

After the Conference you can also fill in the form on the official website. The form filled in is automatically sent to the Secretariat.

You can send your opinion and comments on the events in an email letter to oilgas@restec.ru

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Where can I get information materials and presentations of the previous Conference events?

Please address your inquiry to the Secretariat by e-mail: oilgas@restec.ru

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WHERE CAN I GET MORE INFORMATION?

RAO/CIS Offshore secretariat

For more detailed information you may contact secretariat. You can visit the page Contacts on the website where the list of our personnel in charge of RAO\CIS Offshore organisation, including their positions and full contacts is available.

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Sponsors

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